The position
The Projects Coordinator will play a key role in the development and delivery of a new project collaborating with a partner venue in Brisbane, Queensland to develop an exhibition which is both nationally and locally significant. It will be a dynamic role underpinned by project coordination, with an emphasis on liaison and collaboration with Curators, Artists and Community. Strong skills and expertise in this area will be required. The role is based in Canberra but will require some travel, and coordination of artists and community for the delivery of four workshops, in Brisbane, throughout 2025. The workshops are the basis for the co-design of the project and exhibition.
The culmination will be the delivery of an exhibition at the partner venue, and a subsequent exhibition at the National Portrait Gallery in Canberra. The role reports to the Head of Exhibitions and is a member of a small team that is responsible for the delivery of exhibitions both onsite and travelling. The position requires excellent communication and interpersonal skills and is required to act with a good degree of autonomy. The position is non-ongoing until the end of June 2026, to be filled in a part-time capacity (0.8 FTE, 30 hours per week).
Specific Tasks
- Project manage all aspects of exhibition projects including exhibition plans, schedules, resourcing, budgets, risk management and evaluation.
- Administrative coordination including preparation and delivery of meeting schedules, agendas, minutes, and follow-up actions to facilitate effective and timely exhibition program delivery.
- Develop effective working relationships with a range of stakeholders including Gallery staff, artists and their representatives, staff from other venues, community, external specialists and contractors regarding aspects of the delivery of the exhibitions program, working towards timely and coordinated program delivery.
- Support the Gallery’s Curatorial, Design and Registration teams with the installation of exhibitions.
- Assist in the delivery of the Gallery’s Travelling Exhibition Program including travel to regional exhibition venues to condition report works of art; coordinate unpacking, installation and presentation of exhibitions; and contribute to program delivery.
- Participate in matrix-team delivery of exhibitions, projects and events throughout the Gallery and actively support best practice WHS and inclusive work practices.
Section Criteria
- Demonstrated knowledge and application of museum practices and procedures, and experience in the delivery of exhibitions in a gallery or museum.
- Ability to work both independently and as part of a team to creatively solve problems and work with a high degree of flexibility.
- Excellent communication (written and oral), presentation and interpersonal skills, including the ability to liaise with others on sensitive issues.
- Highly developed organisational and project management skills, including working with initiative to manage multiple projects, set priorities, meet deadlines and work to a budget.
- Considerable experience in the safe and effective handling, packing, transportation, installation and display of works of art and a detailed knowledge of appropriate museum standards as apply to a variety of media, including a good understanding of the roles of conservation, registration, exhibition and graphic design staff.
- Current driver’s licence and ability to travel as required and perform physical duties as required for exhibition installations and deinstallations.
Applicant information
In no more than two A4 pages, please tell us how your skills, knowledge, experience and qualifications make you the best person for this job.
Email your application, a current CV and the application coversheet to hrservices@npg.gov.au by the deadline listed below.
If you need more information, please get in touch with Katrina Power, Head of Exhibitions, on 02 6102 7179 or by email katrina.power@npg.gov.au
Applications close midnight Sunday 13 April 2025.
